Vacancy at ASEAN SENIOR OFFICER CONFERENCE SERVICES, PROTOCOL & FORMALITIES DIVISION

Vacancy at ASEAN SENIOR OFFICER CONFERENCE SERVICES, PROTOCOL & FORMALITIES DIVISION

Background:
The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting 
regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute 
towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast 
Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging 
Ahead Together”, signed by the ASEAN Leaders during their 27th Summit, 2015. The ASEAN 2025 calls for 
the ASEAN Community in forging ahead together, and to work towards building a community that is 
politically cohesive, economically integrated and socially responsible.
The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function 
of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation 
of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident 
ASEAN Community that is globally respected for acting in full compliance with its Charter and in the best 
interest of its people.
In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community pillars, namely: Political 
Security Community, Economic Community and Socio-Cultural Community, supported by the Department 
of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified ASEAN Nationals to apply 
for the position of Senior Officer under the Conference Services, Protocol & Formalities Division (CSPFD).

Duties and Responsibilities:
Reporting to the Assistant Director/Head of CSPFD and/or Director of Corporate Affairs, the Senior Officer 
shall be responsible to:
1. Overall: 
• Assist in managing all resources of the Division, including staff, budget, and physical resources for 
achieving the Division’s overall objectives. 
• Maintain policy, procedure and process in relations to conference services, protocol & formalities. 
• Review and propose new SOPs for Conference Services, Protocol & Formalities when necessary. 
• Assist in handling staff complaints on all matters related to conference services, protocol and 
formalities.
• Provide advice on implementation of ASEAN protocol practices and procedures for effective 
operation of ASEC and other related parties. 
• Ensure all communications and documentation are in order and appropriately in place. 
2. Conference Services and Protocol: 
• Provide guidance and inputs on any matters relating to protocol and event organization. 
• Provide timely services to delegations/VIPs visiting ASEC. 
• Conduct post event evaluation meetings and prepare report. 
• Attend meetings with external dignitaries with regard to preparation of the events/visits. 
• Organize the placement for VIPs at the ceremonial functions as well as special events in line with 
ASEC procedures. 
• Execute all events and visits with utmost consideration for safety and security. 
• Ensure the room arrangement/table setting and other required facilities are avaialbe for the 
meetings by working closely with maintence team and other related staff. 
• Act as liaison officer as and when necessary during events. 
3. Formalities 
• Ensure that all applications for , custom clearan and Visas, ID Cards, Shipment, CD Plate and 
Immigration Matters are completed in a timely mannner. 
• Identify the most effective approach in submitting all applications relating to Formalities and Visas, 
ID Cards, Shipment, CD Plate and Immigration matters. 
• Perform other related duties as assigned by Assistant Director of (CSPFD) and/or Director of 
Corporate Affairs or ASEC higher authorities.
How to apply:
Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the 
position together with a detailed CV, certified true copies of educational certificates and transcript for 
Bachelor and Master degree, including PhD (if any), and complete ASEC Employment Application 
Form attached with recent photograph. Applications sent without ALL the documents mentioned above will 
NOT be considered.
Please indicate on the subject heading: Application for Senior Officer Conference Services, Protocol & 
Formalities.
Application documents should reach the ASEAN Secretariat by 12 August 2020. The Selection
Committee’s decision is final and only shortlisted candidates will be notified.
Note: 
• ASEC Employment Form can be downloaded at: www.asean.org/opportunities/asec-employment-form
• ASEAN Secretariat Staff shall not be retained in active service beyond the age of 60 years. Age shall

Post a Comment

0 Comments

close