US Embassy Jakarta Open Vacancy : Office Management Assistant

Announcement Number:
Hiring Agency:
US ASEAN Mission
Position Title:
Office Management Assistant - Open to USEFM Only
Open Period:
05/14/2021 - 09/10/2021Format MM/DD/YYYY
Vacancy Time Zone:
FP - 0120 8
USD $34,021 - USD $34,021
Work Schedule:
Part-time - 20 hours per week

Hiring Path:
• Excepted service
• Open to the public
Who May Apply/Clarification From the Agency:
• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
(For USEFM, FP is 08 Actual FP salary determined by Washington D.C. and salary listed in this announcement is for Full-Time work annual salary).
Security Clearance Required:
Top Secret Clearance
Appointment Type
Term appt, NTE 4 yrs
Appointment Type Details:
• Definite not to Exceed (5 Years)
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is: Part-Time (20 hours per week). Salary listed in this announcement is an annual salary for Full-Time work.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


This position is located within the U.S. Mission to ASEAN. The incumbent supports the Deputy Chief of Mission, the POL Chief and the ECON Chief. The incumbent arranges travel to the ten ASEAN Members in Southeast Asia, manages appointment schedules and programs, and maintains the flow of activities for the Deputy Chief of Mission. The incumbent works with the officers to ensure timely action on tasking and manages the paper flow in the Executive Office, in cooperation with the Chief of Mission's OMS (Office Management Specialist). In support of the political and economic sections, the incumbent assists with appointments, travel arrangements, and assembling briefing materials for multilateral meetings. The incumbent assists the COM OMS in managing the Executive Office and serves as her back-up when she is on leave. The incumbent also backs up the Management Liaison on reporting time and attendance for the Mission as well as other Mission support-related activities.

Qualifications and Evaluations


EXPERIENCE: Three (3) years working experience in a professional office environment is required; along with a minimum of 1 year work experience in the State Department.

Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.

Education Requirements:

Completion of two (2) years university or college is required.

Remarks: 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education.



LANGUAGE (This may be tested):  Level IV (Fluent) speaking/reading/writing English is required.


  • Must be personable and tactful, resourceful and able to develop and cultivate working relationships with various sections and personnel.

  • Must have the ability to plan, organize, establish priorities, direct and follow up on work.

  • Must be able to maintain confidentiality as needed.

  • Must be able to work independently with minimal supervision.

  • Must have the ability to get and maintain Top Secret Clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*


  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Copy of Orders/Assignment Notification (or equivalent)

  • Passport copy

  • University/College Transcript (showing at least 2 years completion), or Degree 

  • US education equivalency certification/transcript for non-US educational certificate/degree (if applicable)

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Jakarta, Indonesia.

Resource and Apply : Click Here