US Embassy Jakarta Vacancy : Office Management Assistant



Announcement Number:
Jakarta-2021-022 RA1
Hiring Agency:
Embassy Jakarta
Position Title:
USEFM Office Management Assistant (Open to USEFMs Only)
Open Period:
05/14/2021 - 10/01/2021 Format MM/DD/YYYY
Vacancy Time Zone:
FP - 0120 7
USD $38,056
Work Schedule:
Part-time - 20 hours/ week
Promotion Potential:
Duty Location(s):
Jakarta, Java, ID
Telework Eligible:
For More Info:
 HR Section


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is 07*.  Actual FP salary determined by Washington D.C. 

Open-to : 

•    U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
Security Clearance Required:
Top Secret Clearance
Appointment Type 
Appointment Type Details:

•    Definite not to Exceed 5 years
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Part Time (20 hours per week)

    (As the position is Part-Time, the final salary determination will be half of a Full-Time salary - see Full-Time salary listed above).

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:


This Office Management Assistant (OMA) position serves as the Executive Staff Aide and provides a full range of staff support to the Ambassador and Deputy Chief of Mission and ensures the smooth and timely flow of information and tasks to and from the Executive Office.  The position reports directly to the DCM at the 7th largest U.S. Embassy with 1,450 employees and 20 agencies.  The OMA works closely with agency and section heads and the AMB and DCM’s Office Management Assistants.

Qualifications and Evaluations



Must have at least two (2) years of working experience in secretarial/administrative work in a professional office environment.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)


Education Requirements:

Completion of two (2) years of full-time post-secondary study (equal to 60 credit hours) is required. 

(for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)


Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability.  Review the VA template for specific information.

LANGUAGE:  Fluent speaking/reading/writing in English is required. This may be tested.

SKILLS AND ABILITIES: Must be able to handle fast-paced office work and work easily with others. Must be able to work independently. Must have the computer skills (MS Word and Excel are required; general knowledge of database programs is required). Must have the initiative, discretion, creativity, and excellent interpersonal skills.  Must have the tact and maturity to deal comfortably with high ranking officials from both Indonesia and the U.S.  Occasional evening work is required. Must be able to get and maintain Top Secret security clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*


  3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret Security clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

  • Diploma certificate (for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)

  • Transcript (for non-US educational certificate/degree, please also provide US education equivalency certification/transcript)

  • Copy of Orders/Assignment Notification (or equiv.) 

  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  • SF-50 (if applicable)

  • References

  • Proof of Citizenship

  • Other document

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Indonesia.