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US Embassy Jakarta Vacancy : Travel Assistant



Announcement Number: Jakarta-2021-076
Hiring Agency: Embassy Jakarta
Position Title: Travel Assistant
Open Period: 12/11/2021 - 12/31/2021Format MM/DD/YYYY
Vacancy Time Zone: GMT+7
Series/Grade: LE - 0910 7
Salary: IDR Rp144.483.333 - IDR Rp144.483.333
Work Schedule: Full-time - 40 hours per week
Duty Location(s): Jakarta, Java, ID
For More Info:
 HR Section

Overview

Hiring Path:
• Excepted service
• Open to the public
Who May Apply/Clarification From the Agency:
• All Interested Applicants / All Sources.
(For USEFM - FS is FP-07.  Actual FS salary determined by Washington D.C.)
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
• Indefinite subject to successful completion of probationary period.
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is: Full Time (40hours per week).

Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

Under the direction of the Travel and VIP Visitor Unit Supervisor, the incumbent assists with the operation of the contracted travel agency its employees that serve all four Posts of the U.S. Bi-Mission to Indonesia and ASEAN. The incumbent ensures that all travel arrangements meet U.S. Government requirements and conform to relevant regulations of the serviced agencies such as the Fly America Act. Verifies the contractor’s bill of domestic and international travel services for the General Service Officer’s (GSO) approval for payment, ensuring that only authorized amounts are charged to the Government and that proper class of service, routings and baggage allowances are used. Provides the supervisor with administrative support with high ranked visitors, hotel arrangements / reservations and other administrative tasks as assigned. Provide travel policy support and guidance to U.S. Mission employees and travel arrangers. Other duties as assigned.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Minimum three years of experience in the travel industry, hotel industry or in customer service oriented industry is required.


JOB KNOWLEDGE: A good knowledge of airlines’ procedures and rules, air fares, ticketing, and itineraries is required.

Education Requirements:

Must have minimum a completion of three years college of tourism and hotel management or social science (D3).

Evaluations:

LANGUAGE: Level III speaking/reading/writing English and Level IV Bahasa Indonesia is required. These languages may be tested.


EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Jakarta, Indonesia, may receive a compensation package that may include health, separation, and other benefits.


For EFMs, benefits should be discussed with the Human Resources Office.


The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


HIRING PREFERENCE ORDER:



  1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

  2. AEFM / USEFM

  3. FS on LWOP and CS with reemployment rights **


* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 


** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.


For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust - Background Investigation clearance. 


To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and/or transcripts as verification of educational requirement before the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.



  1. Degree or Diploma III Certificate (not transcript)

  2. Undergraduate transcript (in lieu of number 1).

  3. DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

  4. SF-50 (if applicable)

  5. Proof of citizenship - copy of ID (KTP) or Passport

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 


For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.


Thank you for your application and your interest in working at the U.S. Bi-Mission to Indonesia and ASEAN in Jakarta.

Resource and apply : Click Here