US Embassy Jakarta Vacancy: Administrative Clerk

Announcement Number:
Hiring Agency:
Consulate Medan
Position Title:
Administrative Clerk for Security Site Manager, NOT to Exceed Three Years
Open Period:
04/01/2022 - 04/15/2022Format MM/DD/YYYY
Vacancy Time Zone:
LE - 0105 6
IDR Rp113.432.083 - IDR Rp113.432.083
Work Schedule:
Full-time - • Definite not to Exceed Three Years • Indefinite subject to successful completion of probationary period * 40 work hour per week
Promotion Potential:
Duty Location(s):
Medan, Sumatra, ID
Telework Eligible:
For More Info:
 HR Section


Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP is FP-8*.  Actual FP salary determined by Washington D.C.

•    All Interested Applicants / All Sources

Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Term appt, NTE 3 yrs
Appointment Type Details:
•    Definite not to Exceed Three Years
•    Indefinite subject to successful completion of probationary period
Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.


The work schedule for this position is:

  • Full Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time (XX weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Not Required


Under the direction of the Site Security Manager (SSM), the Overseas Buildings Operations (OBO) Administrative Clerk is responsible for the overall office management of security operations. When not conducting duties as an Administrative Clerk, the incumbent will fill in, when necessary, to assist the Foreign Service National Investigators (FSNIs) with background investigation and vetting paperwork.

Qualifications and Evaluations


EXPERIENCE: Minimum two (2) years of administration or management or customer service experience in an office environment is required.

JOB KNOWLEDGE: Demonstrate knowledge of office administrative standards and procedures. Knowledge of host-nation customs and working practices in general to understand the local protocol for interpersonal interaction, communication, and norms.

Education Requirements:

Mandatory: Completion of Secondary School 


LANGUAGE: Good Working Knowledge in English and Bahasa Indonesia (this may be tested)

SKILLS AND ABILITIES : Must be able to deal effectively with customers and organize own work to meet established deadlines. Good customer service orientation and interpersonal skills are required.  Must be able to use a computer for data entry, spreadsheets, word processing, and email.  Ability to establish and maintain liaison with personnel at all levels in other organizations in order to coordinate personnel matters.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia and USASEAN may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Degree with transcript

Eligible Family Member (EFM) Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Indonesia and USASEAN. 

Resource and Apply: Click Here