US Embassy Surabaya Job Vacancy : Office Management Assistant

About

Announcement Number:

Surabaya-2022-053

Hiring Agency:

Consulate General Surabaya

Position Title:

Office Management Assistant (Open for USEFMs only)

Open Period:

07/22/2022 - 08/19/2022Format MM/DD/YYYY

Vacancy Time Zone:

GMT+7

Series/Grade:

FP - 0120 8

Salary:

USD $34,770

Work Schedule:

Full-time - 40 hours per week

Promotion Potential:

FP-8

Duty Location(s):

1 Vacancy in

Surabaya, ID

Telework Eligible:

No

For More Info:

 HR RDU
 021-5083-1000
 JKTrecruitment@state.gov

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FP is 08.  Actual FP salary determined by Washington D.C.
Open-to :

•    U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required:

Top Secret Clearance

Appointment Type

Temporary

Appointment Type Details:

•    Definite not to Exceed 5 years

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• Full Time ( 40 of hours per week )

Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

The incumbent performs clerical and administrative duties as the Office Management Assistant (OMA) for the Regional Security Office (RSO) pertaining to a  multitude of RSO Administrative items, both classified and unclassified. The incumbent needs to work independently and posses strong communication skills as the incumbent will be in contact with many diverse individuals on a daily basis. Incumbent will require unescorted access to the Control Access Area (CAA) and a Secret security clearance for most post, although a Top Secret security clearance may be required in certain instances where Post require it.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Minimum of two years of administrative experience which would include some of the following types of administrative duties:  filing, scanning, scheduling appointments/meetings, maintaining calendars, ordering office supplies, making travel arrangements and receiving telephone calls. 

Education Requirements:

Completion of high school is required. 

Evaluations:

LANGUAGE:   Fluent in Speaking/Reading/Writing of English is required (This maybe tested).

Security clearance for this level is Top Secret Security Clearance 

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Surabaya may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret Security clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Documents for Auto-Request:

• Copy of Orders (applicants assigned to US Mission)


• DD-214 (Member Copy 4)


• High School Diploma or equivalent


• Other Document


• SF-50 (applicants assigned to US Mission)
 

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Surabaya.

Resource and Apply: Click Here