ABOUT THIS JOB
The Senior Administrative Assistant performs a wide range of duties and must act on behalf of the Program, as appropriate, to: analyse critical elements of all intelligence received from maintenance of a comprehensive criminal database; prepare correspondence and reports on police matters; attend to a wide range of other operational/ management matters; and perform a variety of diverse duties as required by the Liaison Office. All communications involving ongoing operations must conform strictly to the established guidelines and protocols of the RCMP and Canadian Law, while at the same time adhering to the sensitivities, customs and laws of the countries of accreditation.
The Senior Administrative Assistant may also provide general guidance and direction to the Administrative Assistant, including delegating tasks and offering advice and assistance, as required. The assistance provided by this office ranges in complexity from routine requests such as criminal background checks or establishing a contact in criminal investigations to participation in more complex organized crime, proceeds of crime or other major investigations.
ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Education:
Candidates will be required to provide proof of the completion of their education.
- A degree from an accredited university or college;
or
- An acceptable combination of relevant experience, education and training related to the duties and the competencies required by the position.
Language:
- An advanced level (reading, writing, comprehension and speaking) in English.
Experience:
- Experience in an automated office environment involving client service or interaction with the public.
- Experience with electronic filing systems or information databases.
- Experience in preparing well-written and accurate correspondence.
RATED REQUIREMENTS
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
- Knowledge and proficiency in computer software, including Microsoft Excel, Word, and Outlook.
- Knowledge of the RCMP organization and mandate, and the International Liaison Program.
- Knowledge of police and judicial organizations in the United States and Canada.
Competencies:
- Organization and Coordination.
- Planning.
- Written Communication.
- Oral Interaction.
- Team Cooperation.
- Client Orientation.
- Resilience and Adaptability.
Abilities:
- Ability to prepare expense claims and budget reports to ensure efficient management and accountability of program funds.
- Ability to coordinate logistical arrangements and details for travel, meetings and receptions.
- Ability to follow and articulate office policies and procedures accurately and succinctly.
- Ability to research and assess public safety and policing issues.
- Ability to summarize in writing complex subject matters in clear, concise language.
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
- The ability to work in French.
- Graduate degree / Advanced post-secondary studies.
- Knowledge or understanding of budgeting concepts.
Operational Requirements:
- Location of work: Position is performed on-site with the potential for future hybrid work model, to be discussed following completion of RCMP security accreditation, training, and operational access.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
Other conditions of employment:
- Canadian citizenship and eligibility for a Government of Canada Secret Status, which includes a criminal and background check as well as any subsequent clearance requirements specific to the position.
How to Apply
- You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
- Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
- You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
- Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
- Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
- Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
