About this job
The Integrated Programme in Enhancing the Capacity of AHA Centre and ASEAN Emergency Response Mechanisms (EU-SAHA) Project has been made through the collaboration of the AHA Centre and the European Union. This multi-year project was initially launched on December 18, 2019, that provides multiple types of support for the AHA Centre as it contributes to the AADMER Work Programme and benefits widely to the ASEAN Community. There are two specific objectives of the EU-SAHA Project:
A. Strengthened capacity and sustainability of the AHA Centre to achieve operational excellence in disaster monitoring and emergency response, in line with the AHA Centre Strategic Work Plan;
B. Enhanced mechanisms of ASEAN Leadership to Response-As-One through excellence and innovation in disaster management.
The Project Assistant would support the implementation of the EU-SAHA Project in close
coordination with the Project Management Team (PMT) by providing technical support (e.g., administrative, financial, and logistical) in the day-to-day project activities, including arranging meetings with internal & external partners if it is required and facilitating the PMT in purchasing submission through the internal Enterprise Resource Planning (ERP) system.
Responsibilities
The Project Assistant has two main functions:
1. Provide technical support in the day-to-day project activities (e.g., administrative, financial,
and logistical).
Assist in the development of proposals, concept notes, TORs, and reports, including all project-related administrative documents;
• Collect and maintain regularly project documents;
• Assist in scheduling meetings with internal and external parties; and
• Assist in procuring logistics using the internal ERP system and travel needs,
including invoices and travel documents by following the AHA Centre regulation and procedures.
2. Undertake identified assignments as tasked by his/her supervisor.
• Assist the supervisor in supporting supplementary tasks related to programmes
and/or projects at the AHA Centre; and
• Communicate effectively and build coordination in the implementation of project
activities with relevant internal staffers, such as finance, logistics, and administration.
Qualification
Education
o Minimum bachelor’s degree in one or more of the following disciplines: Business Administration, Social Science, International Relations, Management, Public Relations, Communications, or related disciplines.
Experience
o At least three (3) years of work experience in a government(s), NGO(s), and or private company(s);
o Experience in using ERP would be desirable;
o Experience in handling administrative and support would be an asset;
o Experience in working in ASEAN bodies would be an advantage;
o Ability to work in a multicultural setting;
o Ability to demonstrate initiative and work well under pressure;
o Proficient in using Microsoft Office Software and other relevant software; and o Good command of the English language, both spoken and written.
The AHA Centre urgently invites the best, most talented, and most highly motivated individuals from ASEAN Member States to apply for this position. We encourage female candidates to apply.
You may apply by sending your application to human.resources@ahacentre.org highlighting your suitability and potential contribution to the position together with a detailed CV, portfolio, certified true copies of educational certificates obtained and completed the AHA Centre Application Form, which can be downloaded at https://ahacentre.org/job/
Please ensure that the total size of your email, including attachments, is at most 5MB, and indicate the name of the position that you are applying for in the subject of your email. Only complete applications will be considered. The selection panel’s decision is final, and only shortlisted candidates will be notified.
Your application will be assessed on your ability to demonstrate or have the potential to develop the required skills, knowledge, experience, and qualifications to perform the role proficiently. Relevant examples and accomplishments will strengthen your application.
For more information on the AHA Centre, please visit www.ahacentre.org.
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