Hiring company : VOGUE
Based company : England
Position : Personal Assistant
Posted : 2023
Deadline : on going
Salary :Unknown
Employment Type : Full time
Address of company : England
JOB PURPOSE As a Personal Assistant, you will provide a comprehensive level of administrative and organisational support to executives, ensuring they are fully supported whilst enabling smooth and efficient running of the department.
We currently have the following Personal Assistant positions available:
Personal Assistant to VP Creative Brand Communications (maternity cover, fixed term contract) Personal Assistant to SVP Creative (permanent role) Personal Assistant to Design Director, Womenswear Runway (permanent role)
KEY RESPONSIBILITIES
- Extensive diary and agenda management across time zones, including the planning and booking of detailed and comprehensive travel itineraries
- Organising events at the request of the Executive team (e.g. team meetings, global townhall meetings etc.)
- Providing background information on all external and internal meetings, making sure your executives are fully prepared for each meeting they attend
- Timekeeping/checking for all meetings, ensuring Executives run to schedule
- Supporting production of presentations and papers
- Processing the Executive’s expenses in line with company policy
- Raising purchase orders and paying invoices in line with company procedures
- Handling IT and maintenance queries
- General office administration including ordering of stationery and the distribution of all post
- Respond to and declare any external invitation and speaking requests
- Partner/contact distribution list creation and ongoing management for communications both internally and externally
- Provide administrative and organisational support to the wider function as and when required, e.g. support with functional town hall/networking/engagement events
PERSONAL PROFILE
- Previous experience of working as a Personal Assistant/Executive Assistant to senior leaders in a commercial environment
- Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
- Experience in using technology for meetings (VC, teleconference, MS Teams, Webex etc.)
- Strong administrative and organisational skills with the ability to multi task
- Professionalism and a high degree of confidentiality and integrity, always demonstrating proactivity and diplomacy
- Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
- Ability to remain calm in a high pressure environment and prioritise
- Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures
- Flexible and able to work as part of a team, providing cover for Exec Admin team members as and when required
- Experience in Concur preferred
- Experience with using Ariba/SAP preferred
Resource and Apply : Click here
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